[QODBC-Desktop] QODBC Quick Start Guide
Posted by Jack - QODBC Support on 09 September 2016 12:00 PM
QODBC Quick Start Guide
Download: QODBC 2023 Quick Start Guide (PDF)
QODBC Driver License Agreement
What is ODBC?
ODBC (Open DataBase Connectivity) is a specification designed by Microsoft to:
1. Allow Windows applications to access multiple data sources through a single method regardless of the underlying file formats;
What is QODBC?
QODBC is an ODBC driver (DLL) for QuickBooks data. , Our driver allows users of any application connected to ODBC data sources to read and write data contained in QuickBooks format files. QuickBooks, by default, stores its data in its proprietary database file format (.qbw).
QODBC accepts SQL (Structured Query Language) commands through the ODBC interface, then converts those calls to navigational commands to the QuickBooks application interface (QuickBooks SDK) and returns record sets that qualify for the query results. QODBC will not work without an installed QuickBooks application and SDK layer to read the data from the proprietary internal database.
If you are unfamiliar with the SQL language, you can find a tutorial here: http://www.w3schools.com/sql/default.asp.
What can I do with QODBC?
QODBC opens your QuickBooks data to a whole new world of database connectivity.
· If you own Microsoft Office, you can use Excel to extract company accounting or invoice information directly into a spreadsheet and create a chart.
· Microsoft Word can run a customer mail merge for a customized batch letter directly from QuickBooks files.
· Crystal Pro Report writer can create multi-file reports from QuickBooks data.
· Microsoft Access or Embarcadero Delphi can merge QuickBooks data with other data sources to produce complex reports or run mass file updates based on multiple criteria.
This driver is transparent, invisible, and works like any other ODBC driver. QuickBooks application developers can now offer this driver to t eir customers, allowing them direct access to data vital to them through custom third-party applications. Business owners who require up-to-the-minute data to make inform d business decisions can have that real-time data instantly available in any one of hundreds of desktop applications.
First, make sure the QuickBooks application is installed on the machine. QODBC cannot access your QuickBooks company file data unless QuickBooks is installed on the device. Click here to get the specifics on why the QuickBooks application is required.
You will be asked to select the Region of QuickBooks you are using. This should match the version of the driver you purchased.
The FLEXquarters QODBC Driver for uickBooks® has been successfully installed on your computer. You can begin to use it immediately under the terms of the free 0-day evaluation. It will work with all editions of QODBC, depending on how it is configured. Note that the evaluation version limits inserts of records into Quickbooks to 20 per session.
Windows 8 and higher users, click here for additional details.
Click on the "Test Connection to QuickBooks" button to determine if you have a proper installation and settings with QuickBooks and a company file open. The following popup screen should appear:
Note: Please click here if you encounter a Windows security issue, or the Test Connection fails.
See QODBC Setup Options for more details on the options available.
The first use of QODBC after setup is complete.
Start the QuickBooks Application. QODBC cannot access your QuickBooks data unless QuickBooks itself is running.
Note: QuickBooks application and QODBC Test tool should be launched normally. Do not start the application as "Run as Administrator."
Both ap locations should be running under the same Windows User context (Elevated=No)
Close QuickBooks and start QuickBooks usually. If the QuickBooks application is "Run as Administrator" (Elevate =Yes). If QuickBooks runs in Elevated Mode = Yes by default, then ensure Windows UAC is set to "Default" level, check QuickBooks application shortcut properties, and remove "Run as Administrator." Restart the machine and start the QuickBooks application again.
Log in to your company file as QuickBooks user "Admin." Switch to Single User Mode.
Click on the "QODBC Support Wizard" icon from the Windows start menu.
Follow the wizard instructions.
On the QODBC DSN Verification step, make sure it passes all the checks.
In case you see a warning icon.
Please check the "FIX" button so the QODBC Support Wizard can automatically fix the issue.
Troubleshooting with QODBC Support Wizard.
If you cannot connect to QuickBooks, re-run the Support Wizard, select "No, I am not able to connect to QuickBooks," and click "Next."
From the FAQs and Knowledgebase, you may select a more relevant topic or use the search button to search our knowledgebase for a more specific keyword.
If you still face any issues, report the issue to us by creating a support ticket.
QODBC Test Tool
After you click "Connect," a QODBC splash screen will pop up if you are using the QODBC Evaluation version of the product, and a mouse click will allow you to continue. No splash screen appears in the registered version.
When QODBC tries to access the company file for the first time, QuickBooks will ask you for permission to allow the driver to access your QuickBooks company file.
Note: QODBC does have a digital certificate, but since another application (QODBC Test Tool) is trying to access QuickBooks through QODBC and QuickBooks does not know what the application is, it must ask you for permission.
This procedure needs only be done once on a computer for QODBC to connect with QuickBooks data from any other ODBC-compliant application in the future.
Additionally, if you plan to modify the files, you must choose "Multi-User Mode" from the Files menu in QuickBooks to allow this.
To change any of these options, from the QuickBooks Edit menu, select "Preferences" and then select "Integrated Applications."
After accepting the certificate, you can see we are connected to the QuickBooks company file.
You can view your customer data by clicking on the Run button or removing the default SQL statement and typing in your SQL statement to view the data you wish to display. To explore the data available in QuickBooks via QODBC, click her.
Testing Driver Capabilities
Once permissions have been granted in QuickBooks for QODBC to access the company file via the QODBC Test Tool and the Current Connection Window shows "QuickBooks Data," you can obtain a list of all the QuickBooks tables by executing SP_TABLES
To disconnect the QODBC Test Tool from your QuickBooks company file, Click the "Disconnect" button.
QODBC Frequently Asked Questions
The Frequently asked questions about this product are constantly changing, so we have a web page set up with these questions and answers. A more detailed FAQ can be found at: http://support.qodbc.com.
Tutorials and Documentation
Additional information can be found on our website, including a complete manual, step-by-step tutorials for popular applications, FAQs, data layout of QuickBooks, and video tutorials.
· QODBC Manual & QODBC White Papers
Step-by-Step Tutorials http://www.qodbc.com/qodbctutorials.htm
· Connecting to QuickBooks for the First Time
· Microsoft Visual Basic and ADO
QODBC version 2023 supports Microsoft Windows XP, Windows Vista, Windows 7, Windows 8, Windows 8.1, Windows 10, and Windows 11.
We offer a free, fully functional trial copy of QODBC limited to selected elements in the QuickBooks system. Those purchasing the product will receive installation support a no charge for 30 days from the date of purchase. An FAQ section and a Help Desk support system are available for registered users and those evaluating QODBC. Program anomalies will be addressed at no charge, and updates wi laree posted on our website. Other issues may be subject to a fee.
The following methods can obtain support:
Forum Online Support: http://support.qodbc.com
Mail: FLEXquarters USA Sales
P.O. Box 1466 Clarkston, MI 48347
The most effective of these methods is the online support system via our website since you can attach an ODBC or SDK trace log to the message, and we can connect an updated product to you if we have a patch.
The latest updated versions will always be available online at our web page: http://www.qodbc.com/qodbcDownload.htm.
QODBC versions 2.x thru 23.x
For Microsoft Windows, Windows XP, Vista, Windows 7, Windows 8, Windows 10, and Windows 11.
© Copyright 1995-2023, FLEXquarters.com Limited, All Rights Reserved Worldwide
Portions of this product © Copyright Intuit Incorporated
QODBC is a trademark of FLEXquarters.com Limited
QuickBooks Pro, QuickBooks Premier, QuickBooks Enterprise Solution, and QuickBooks Online Edition have registered trademarks of Intuit Incorporated.
Windows, Vista, Windows 7, Windows 8, Windows 10, and Windows 11 are registered trademarks of Microsoft Corporation. All other trademarks are the property of their respective holder.
Version 2.0 First released October 2002
The program was published and supported by:
USA Mailing Address:
USA Sales Office:
FLEXquarters USA Sales
P.O. Box 1466
Clarkston, MI 48347
Licensing Support: 248-620-2406 (Registered user activation/deactivation issues only)
Other Regional Sales Numbers:
Australia/New Zealand/Southeast Asia: +61 3 9761 3644 firstname.lastname@example.org
International: +1 248-620-2400 email@example.com
Brad Waddell and Matthew Froncek developed the program.
Documentation produced by Mark Kuznar, Brad Waddell, Rajendra Dewani and
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